Administrative Assistant

Do you have administrative experience & a desire to work in an academic environment? This full-time, long term contract role within an academic institution could be just the right opportunity for you! The Administrative Assistant will provide administrative, event & front desk support. Responsibilities include:

• Preparing travel reimbursement paperwork for faculty and students
• Supporting purchasing & processing expense reports through procurement & accounts payable systems
• Maintaining current and accurate data on department websites, social media accounts, and press releases; providing marketing materials, including video editing, as needed
• Organizing departmental and student events (book event locations, coordinate materials, promotions, speakers, awards, programs, invitations, etc.)
• Assisting student groups with administrative needs such as purchasing and space requirements
• Performing general office functions such as mail and check distribution, scheduling of meetings, arranging for guest accommodations and luncheon reservations, maintaining an inventory of office supplies, processing incoming and outgoing emails, and ordering textbooks and swag
• Reception coverage

Requirements: 

• High school diploma & at least 1 year of related office experience
• Proficient with MS Office & G Suites and adept at learning new technology
• Familiarity with event planning is a plus
• Excellent verbal and written communication skills
• Critical thinking skills & the ability to exercise independent judgment
• Demonstrated ability to manage multiple projects simultaneously
• Strong interpersonal skills with the ability to work with all levels of an organization
• Some evenings and weekends required

The Administrative Assistant role is a full-time contract position (3-6 months) in Amherst. The pay rate is $25.00 per hour. Interested or want to learn more? Reach out or apply today.

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